Symphony Village Residents,

The next Board of Directors Meeting is scheduled for Friday, October 24, 2025, at 10:00 a.m. Residents may attend in person in the Concert Hall or via Zoom.

The meeting agenda is provided below and available online. Reference materials, including Committee recommendations and other documents that may be considered for motions, will be posted on the Governance page of the official Symphony Village website (click here).

Important Agenda Item – 2026 Draft Budget for Distribution

At this meeting, the Board of Directors will review a recommendation from the Budget & Finance Committee regarding the draft 2026 operating budget. Please note that the budget will not be adopted or finalized at this meeting. The Board will vote only to distribute a draft to homeowners in advance of the December 3, 2025, meeting.

The operating budget outlines the Association’s annual operating costs and determines both the monthly assessments and annual reserve contribution. To sustain a strong financial position and continue maintaining the community’s aging infrastructure, the draft 2026 operating budget currently under review proposes a monthly assessment of $290, representing a potential $20 increase from the current $270.

The proposed increase in the draft operating budget is not the result of any single large project or multiple major undertakings using operating funds, but rather a compilation of modest contract adjustments, increased labor and material costs, efforts to strengthen reserve funds, and the ongoing needs of an aging community infrastructure.

Please keep in mind that the Association’s operating fund covers routine, day-to-day expenses such as contracts, repairs, utilities, and administrative costs, while the reserve fund is set aside for major refurbishment and replacement of community assets over time.

Homeowners are encouraged to provide early feedback on the draft budget by attending the Budget & Finance Committee Meeting on Tuesday, October 21, 2025, at 10:00 a.m., and/or the Board of Directors Meeting.

Comments, suggestions, and questions about the draft budget will continue to be accepted until it is formally adopted by the Board of Directors at the December 3, 2025, meeting.

To Attend In Person:
Join the Board of Directors in the Concert Hall.

To Attend by Zoom:

CLICK HERE and follow the prompts. Please register in advance and use your first and last name when joining the meeting.

To attend by phone, please dial 1 (301) 715 8592, enter the meeting code: 857 6907 3339, press # to continue, and enter password 8500 #.

Thank you for your attention,

Symphony Village HOA Management
 

AGENDA ITEMS

Old Business

1. Roof Damage Insurance Claim – discuss status of claim for wind damage to the Clubhouse roof
2. Boiler Replacement – Ops recm’d for redundant boiler replacement by GMS for NTE $90,000

New Business

1. 2026 IPM Contract – L&I recmd contract for twice monthly visits by Bartlett Tree for $24,936
2. 2026 Ash Tree Soil Treatment – L&I recmd treatment of Ash trees on Overture & Pond 2 for $3,841
3. Winter Tree Pruning – L&I recmd Bartlett Tree Experts prune 175+ common trees for $32,750
4. 2026 Landscape Maintenance Contract – L&I recmd renewal of contract w/ LGL for $317,509
5. 2026 Irrigation Maintenance Contract – L&I recmd renewal of contract w/ LGL/MI
6. TUCOR Consultant – L&I req to consult w/ former VP of Tucor on various matters for NTE $3,000
7. Irrigation Consultant – L&I req to consult w/ Michael Krones re: Well #5 for NTE $5,000
8. EMF25-156 – CC recmd to approve owner req to upgrade staircase on side of the home & drainage in rear partially in the common area
9. Washout Restoration (Topsoil & Rock) - L&I recmd SWC restore the common area for $5,000
10. 2026 Fitness Equipment PM Contract – approve RMS Fitness contract for quarterly PM for $1,440
11. 2026 Pool Service Contract – approve Anchor Aquatic service contract for pools & spa for $31,836
12. Interior Design Consultation – Ops req release for addt’l NTE $2,500 for interior decorator consult
14. 2026 HVAC Preventive Maint Contract RFP – Ops req to seek proposals for quarterly PM visits
15. 2026 DRAFT Budget – review recmd from B&F Committee; BOD to approve distribution of DRAFT