Symphony Village HOA Homeowners:

This is a reminder that the next Board of Directors Meeting and the Annual Meeting of the Members are scheduled for Wednesday, December 4, 2024, at 6:00 PM. On Friday, November 1, 2024, a mailer containing the meeting notice, an absentee proxy and ballot, and the candidate information forms was mailed via USPS to all owners of record.

The meeting agendas are available online and below. Reference material for the Board of Directors Meeting is available on the Governance page of the official Symphony Village Website (click here). The reference materials include Committee recommendations and other documents that the Board of Directors will consider for motions.
 

The Governance page of the official community website also contains a copy of the meeting notice, absentee proxy and ballot, candidate information forms, and the proposed 2025 Operating Budget.

Owners are encouraged to review the mailer and voting instructions thoroughly and contact the Management Office at 410-758-8500 with any questions.

The Board will vote on the proposed 2025 Operating Budget during the Board of Directors Meeting. The operating budget for Symphony Village HOA outlines the Association's operating costs for the year and sets the amount of your monthly assessments and annual reserve contribution. To sustain a healthy financial position and continue to maintain the aging community infrastructure the Board of Directors is proposing a monthly assessment of $270 in 2025. This would be a $10 per month increase compared to the current assessment amount of $260.

The purpose of the Annual Meeting of the Members is to conduct all business of the Association, including electing two (2) new members to serve on the Board of Directors for a term of two (2) years.

Please see the annual meeting notice and official community website for more information.

The Board of Directors Meeting and the Annual Meeting of the Members will be hybrid – virtually on Zoom and in-person at the Clubhouse (100 Symphony Way, Centreville, MD 21617).

If you wish to attend in person, please join the Board in the Concert Hall.

If you wish to attend by Zoom, please CLICK HERE and follow the prompts. Please note that attendees are asked to register in advance and use their first and last names in the meeting.

To attend by phone, please dial 1 (301) 715 8592, enter the meeting code: 892 4260 3839, press # to continue, and enter password 8500 #.

EARLY VOTING IS ENCOURAGED REGARDLESS OF ATTENDANCE

PLEASE SEE THE ANNUAL MEETING NOTICE FOR MORE INFORMATION

If you have any questions or concerns, please contact the Management office at 410-758-8500 or via email at gm@PROTECTED.

Sincerely,

Symphony Village HOA Management

SYMPHONY VILLAGE AT CENTREVILLE HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING & ANNUAL MEETING OF MEMBERS

Wednesday, December 4, 2024

Clubhouse Concert Hall & Zoom Hybrid

BOARD OF DIRECTORS MEETING AGENDA
 

1. Call to Order 6:00 P.M.

2. Quorum of Directors      

3. Approval of October 25, 2025 Meeting Minutes

4. Secretary’s Report – talking points to include electronic Board votes, closed sessions, etc.

5. Committee Reports (2 minutes each)                                       
   1. Covenants – Covenants – Jane Diepenbrock, Chair
   2. Lifestyle – Marie Bossie, Chair
   3. Operations – Joe Sikes, Chair
   4. Publications and Communications – Susan Rayner, Chair
   5. Outreach – JoAnn Walker, Chair

6. Homeowner Agenda Input Forum – please provide your name and address to document in the Minutes

7. Corporate Transparency Act Amendment – approve amendment to ProCom Mgt contract for filing

8. Indoor Pool & Spa Water Quality & Envir – Ops recmd to install ClearComfort system for NTE $21k

9. Approval of 2025 Budget – monthly assessments of $270 w/ reserve contribution  from surplus/equity

10. Terms of Reference Revisions – approve proposed changes to the document

11. 2024 Winter Tree Pruning – L&I recmd for common area tree pruning by Bartlett Tree for NTE $5,500

12. Exterior Modification Form 24-137R – CC recmd approval for EMF w/ part of patio/garden border wall in extending approximately 2ft onto common area

13. Elimination of Ground Installation Form – CC req authorization to eliminate the requirement for GIFs

14. Card Room Chairs – Ops recmd Dr. Furniture parts replacement (remaining 23 chairs) for NTE $3,500

15. Clubhouse Carpet Replacement – Ops recmd Island Floors replace the carpet in all areas of Clubhouse (except Fitness Center) for NTE $42,000

16. 2025 HVAC PM Contract – NBESI contract for quarterly preventative maintenance visits for $6,728/yr

17. Adjournment of the Board of Directors meeting to the 2024 Annual Meeting of the Members

ANNUAL MEETING OF THE MEMBERS AGENDA

1. Call to Order

2. Welcome/Introduction

3. Proof of Notice

4. Approval of December 6, 2023 Annual Meeting of the Members Minutes

5. Approval of November 15, 2024 Special Meeting of the Members for Declaration Amendment Minutes

6. Approval of December 2, 2024 Special Meeting of the Members for Declaration Amendment Minutes

7. President’s Report

8. Management Report

9. Election of Directors – the election results will be announced Friday, December 6, 2024

10. Homeowner Input Forum – please provide your name and address to document in the Minutes

11. Adjournment