Symphony Village HOAV Residents:

The Special Meeting of the members scheduled for Wednesday, June 22, 2022 has been postponed until Wednesday, July 13, 2022 at 5:00 p.m. The meeting has been postponed to allow as many households as possible to vote on the proposed amendments to the Associations Articles of Incorporation, Declaration of Covenants, Conditions and Restrictions and Bylaws (together “Governing Documents”).

The Special Meeting will be held virtually on Zoom and in-person at the Symphony Village Clubhouse (100 Symphony Way, Centreville, Maryland). The purpose of the Special Meeting is to vote on the proposed amendments to the Governing Documents.

The proposed amendments are the result of a lengthy and costly effort by the Board and Community to update and improve the operation and governance of the Association. Please refer to the voting package mailer dated May 11, 2022 or the official community website at https://symphonyvillage.net/gov-doc-review-final for additional information.
 

IF you have NOT submitted a completed Proxy Ballot, please complete all portions of the three (3) page Proxy Ballot and return it to the Management Office as soon as possible. If you do not have a copy of the Proxy Ballot, the Executive Summary or other documents from the voting package mailer, please visit the official community website at the link above or obtain a copy from the Management Office.

This is a reminder that approval of the proposed document amendments require the affirmative vote of at least 60% of all households in the Association. There is only one vote per household and the following options are available to return the Proxy Ballot:

• In person at the Clubhouse (front desk)
• Email to gm@PROTECTED  
• Mail to 100 Symphony Way, Centreville, MD 21617
• Fax to 410-758-8509

NOTE: The Proxy Ballot will allow you to either cast your vote or to authorize someone else to cast a vote on your behalf. The line at the top of the first page of the Proxy Ballot should be left blank if voting prior to the special meeting. By leaving the line blank you are authorizing and directing the acting Board Secretary to submit your vote with regard to the proposed amendments to the Association’s Governing Documents as you indicate on the Proxy Ballot. Should you wish to vote at the special meeting, please see below for additional information.

Please contact the Management Office at 410-758-8500 or gm@PROTECTED with ANY questions regarding the Proxy Ballot or the proposed amendments to the Governing Documents.

IF you HAVE submitted a completed Proxy Ballot, the Board of Directors and all involved in this effort would like to extend a sincere thank you for your participation. You do NOT need to submit a new Proxy Ballot.

All Proxy Ballots must be submitted prior to the beginning of the 5:00 p.m. meeting on Wednesday, July 13, 2022. It is critical that you complete all portions of the three (3) page Proxy Ballot and return it to the Management Office by the start of the special meeting. If you do not submit a Proxy Ballot by this time, you may not be able to cast your vote.

If you wish to attend in-person, please join the Board in Concert Hall on Wednesday, July 13, 2022. All are encouraged to come early as homeowners attending the meeting must sign-in prior to 5:00 p.m. Please note that sign-in will begin at 4:15 p.m.

If you wish to attend virtually by Zoom, please complete and return the enclosed Proxy Ballot no later than 5:00 p.m. on Wednesday, July 13, 2022.

To register for the meeting, please refer to the official community website or meeting notice and reminder eBlasts and follow the prompts accordingly. All homeowners attending virtually must register using their full name and property address prior to the start of the meeting.

If you have already registered to attend virtually on Zoom you do NOT need to re-register.

If you wish to vote at the special meeting, please request a Ballot from the Management Office no later than 8:00 a.m. on Monday, July 13, 2022, and one will be provided to you. Please note that the Ballot must be returned prior to the adjournment of the meeting.

If you have any questions or concerns relating to the proposed amendments to the Governing Documents, the voting package mailer, or meeting registration/attendance, please contact the Management Office at 410-758-8500 or via email at gm@PROTECTED.

Thank you for your attention,

Symphony Village HOA Management