Symphony Village Residents:

As you may be aware, the 2018 Document Review Committee and the Board of Directors (2018-2021) have put much thought into reviewing Symphony Village’s governing documents and drafting proposed amendments with the assistance of counsel and the General Manager.

A hybrid Town Hall Meeting was held on September 28, 2021 to obtain resident feedback. The Board has since incorporated applicable feedback into the drafts of the governing documents. The updated drafts showing the proposed changes are available on the community website 24/7 or by clicking here. The drafts are also available in hard copy upon request.

Residents are asked to submit any additional feedback related to the proposed amendments no later than Wednesday, December 15, 2021 by visiting the community website or clicking here.

A brief summary about the governing documents currently under review and how they relate to your community association is below.

• Executive Summary: An overview of the proposed changes to the Articles of Incorporations, Declaration of Covenants, Codes and Restrictions and Bylaws.
   
• Articles of Incorporation: This document initially created the corporation under state law and defines the association’s basic purposes and powers, such as the number of directors, terms of of­fice, and other specifics about how the Board functions.
   
• Declaration of Covenants Codes and Restrictions: This is the document that contains the Covenants Codes and Restrictions (CC&Rs). It binds all owners to the association, establishes association responsibilities, and defines owners’ rights and obligations.
   
• Bylaws: This document contains provisions concerning actual Association operations, such as meetings, procedures for electing the Board members and officers, and their responsibilities.

This is a friendly reminder that homeowner participation remains key throughout the process!

What are the next steps you might ask …

Step 1) The Board will review any additional feedback received on or before Wednesday, December 15, 2021 and make any additional changes to the revised redlined documents, if applicable.

Step 2) Any final adjustments to the redlined documents, executive summary, cover letter, proxy and ballot will be made following a brief review by counsel.

Step 3) Management will prepare a mailer containing the cover letter, proxy, ballot, executive summary and paper copies of the final redlined version of the Declaration of Covenants, Codes and Restrictions, Articles of Incorporation and Bylaws as drafted by counsel and the Board for community review and consideration.

Step 4) Management will send the mailer to the owners of all 395 homes in Symphony Village with a deadline and instructions to return applicable forms. The mailer will also contain the time, date and location/platform for the meeting at which voting will take place. The proxy, ballot, applicable information and documents will be posted on the website and an eBlast will be sent to notify the community accordingly.

Step 5) Management will begin collecting proxies and ballots.

Step 6) A Special Meeting will be held. The meeting will be open and residents will be encouraged to attend and vote if they have not already done so!

Step 7) Management will facilitate the recording of the final documents with Queen Anne’s County, notify the community, post the recorded documents on the official community website and prepare a second mailer containing the resulting governing documents.

Thank you in advance for your time and continued participation in this very important process.

Sincerely,

Symphony Village HOA Management