Dear Symphony Village HOA Residents:

Thank you to everyone who reviewed and provided feedback on the proposed revisions to the Terms of Reference document. The Terms of Reference document outlines the critical role committees and other groups play in the community. The document also contains various committee and association policies and procedures. This year, considerable revisions are being proposed to reflect current operations more accurately and sustainable practices for the future.

Since the first eBlast was sent announcing the posting of the proposed revisions to the Terms of Reference on the Governance page of the official on November 4, 2024 there have been a few updates. The updates to the proposed revision were primarily based on resident feedback and further consideration by the Board of Directors. The most considerable change was the reversal of the proposed revision to use term ‘participant’ rather than ‘member’ as used in the current document.

The revisions encompass ideas and comments penned by former board and committee members during past document review sessions. The draft also includes new suggestions from current residents, committees and board members alike.

Several versions of the UPDATED Terms of Reference with proposed revisions can be found on the Governance page of the official community website or by CLICKING HERE. The posted versions of the document include:

UPDATED REDLINED DRAFT (click here) – the black text with a line through it indicates the removal of text and the red text indicates an addition to the existing document. The highlighted text indicates all recent updates to the proposed revision, except the conversion from ‘participants’ back to ‘members’

UPDATED CLEAN DRAFT (click here) – this version reflects what the document will look like if all revisions are approved as proposed.

CURRENT DOCUMENT (click here) – this is the Terms of Reference document in place.  

The Board of Directors will be voting on the proposed revisions at the December 4, 2024 Board of Directors meeting tomorrow. The meeting is scheduled for 6:00 p.m. in Concert Hall and via Zoom. For meeting attendance information, please see the recent eBlast or your annual meeting notice.

Thank you for your attention.

Sincerely,

Symphony Village HOA Management