Symphony Village Residents:

As you may be aware, the Board requested feedback from the community on the PROPOSED Interim Rules and Regulations for Use of the Clubhouse, Pools/Spa and Amenities (the “Interim Rule and Regulations”) prior to the April 30^th Board meeting to increase transparency and communication in the community. The Board would like to extend a thank you to those that submitted comments and feedback.

The Board did not vote on the Interim Rules and Regulations at the April 30^th meeting and opted to further review and consider the resident feedback received prior to implementing a change. However, please note that the Associations’ Governing Documents grant the Board the authority to approve and implement policies and procedures relating to community operations.

To further transparency and communication within the community, a special Board meeting is scheduled for Thursday, May 13^th at 3:00 p.m. on Zoom for the consideration of updates to the Interim Rules and Regulations only. Residents will have an opportunity to comment on the PROPOSED Interim Rules and Regulations before the Board takes a vote. A vote has not been taken by the Board.

Please see the draft of the PROPOSED Interim Rules and Regulations below and note the “Document Review Key” in the top right corner. The meeting agenda can be viewed by clicking here. The draft below along with a clean copy of the PROPOSED document are available for viewing and download by clicking here.

This meeting will be held virtually on the Zoom platform as a Webinar. In order to attend online, please click here and follow the prompts. Please note that attendees are asked to register in advance and use both their first and last name in the meeting.

Residents who are unfamiliar with Zoom are encouraged to become more familiar with the platform prior to the webinar meeting. Please click here for additional information as it relates to joining and participating in a Webinar.

In order to attend by phone, please dial 1 (301) 715 8592 and enter the meeting code: 858 2777 0644# then press # to continue, then enter password 8500 #. Additional numbers are available: https://us02web.zoom.us/u/kdCn4SSDm.

This is a reminder that the Interim Rules and Regs do not negate applicable Symphony Village Rules and Regulations previously adopted by the Board of Directors.

Please do not hesitate to contact the Management office at 410-758-8500 with questions.

Thank you for your attention,

Symphony Village HOA Management

   DOCUMENT REVIEW KEY

SYMPHONY VILLAGE AT CENTREVILLE HOMEOWNERS ASSOCIATION, INC.

Interim Rules and Regulations
for Use of the Clubhouse, Pools/Spa and Amenities
EFFECTIVE May XX, 2021  January 13, 2021
(DRAFT Pending Board Approval)

The following Interim Rules and Regulations are established and revised in response to the COVID-19 Pandemic and correlating governmental guidance and requirements. They will take effect on May 21, 2021 immediately. These rules and regulations are subject to change upon approval by the Board of Directors and additional governmental guidance as it becomes available. These rules and regulations do not negate applicable Symphony Village Rules and Regulations previously adopted by the Board of Directors.

No person shall use the pool(s), spa, Clubhouse or amenities if they have any symptoms of COVID-19, including cough, shortness of breath, fever, chills, muscle pains, sore throat, or loss of taste or smell, or if any individual in that person’s household has symptoms of COVID-19. For the most current information and symptoms visit www.cdc.gov.

• Guests, including adults and children under the age of 19, may use the outdoor pool, indoor pool/spa and the locker rooms during limited hours. All other areas of the Clubhouse remain closed to guests until further notice.
   
• The outdoor pool, indoor pool/spa and the locker rooms are open to guests, including adults and children under the age of 19, during the following hours below:

Day                                                     Guest Hours

Sunday                                                11:00 a.m. to 4:30 p.m.

Monday                                               11:00 a.m. to 4:30 p.m.

Tuesday                                              11:00 a.m. to 4:30 p.m.

Wednesday                                         No Guests  Permitted

Thursday                                             No Guests  Permitted

Friday                                                  11:00 a.m. to 4:30 p.m.
Saturday                                              11:00 a.m. to 4:30 p.m.
 

• Residents must accompany their guests at all times while using the facilities.  The use of electronic keys by anyone other than the Age Qualified and/or Age Permitted resident to whom the key is assigned is strictly prohibited.

• The outdoor pool and all areas of the Clubhouse and indoor amenities are open to residents from 5:00 a.m. to 11:00 p.m. daily.
   
• The Clubhouse and pools/spa hours are subject to change and will be determined by the Board of Directors. The hours are subject to change as additional logistical information and governmental guidance becomes available.
   
• Cleaning/sanitizing of high touch surfaces and used furniture/equipment will be completed by staff no less than once twice a day or more frequently depending on usage Monday through Friday, except on holidays. Cleaning/sanitizing will take place during two 30-minute breaks Monday through Friday, except holidays, at which time residents will be required to leave all areas of the Clubhouse with the exception of the pool(s), spa and locker rooms. The pool(s), spa and locker rooms will be cleaned/sanitized during a 30-minute break immediately following.
   
• Residents will be responsible for cleaning/sanitizing furniture and equipment before and after use. Sanitizing and cleaning products that are safe for Clubhouse furniture will be provided by the Association at the pool areas. on weekends and holidays using the wipes provided. Any furniture or equipment used on a weekend or holiday should remain marked with a pink ribbon until staff returns. Please do NOT use any household cleaners or sanitizer on equipment or furniture without consulting with Management. 
   
• The maximum occupancy for the Clubhouse and pool areas are as follows:
  Outdoor Pavilion                                50 persons

Outdoor Pool and Deck Area             100 50 persons

Indoor Pool Area                                34 17 persons

Fitness Center                                     6 persons

Conference Room                               2 persons

Bar Area                                              6 persons
Billiards Room                                   6 persons

Card Room                                         24 persons (Maximum of 4 per table)

Craft Room                                         6 persons

Concert Hall                                       73 persons (Maximum of 4 per table)

The maximum occupancy of each space is subject to change as additional logistical information and governmental guidance becomes available.
 

• Residents will be required to sign in and out of the pool area(s) and the Clubhouse in accordance with governmental requirements and/or guidelines for contact tracing.
   
• Residents will be asked to mark furniture and/or equipment used with a pink ribbon in the Clubhouse and pool areas to facilitate cleaning/sanitation procedures. 
   
• Gathering sizes shall be limited in accordance with guidance provided by State of Maryland, the Centers for Disease Control and Prevention (CDC) and applicable Local Orders.
   
• All residents, with the exception of those from the same household, are not to use pieces of equipment in the fitness center that are adjacent to one another. Please be considerate of others and limit use to 30 minutes when others are waiting. 
• Residents will be required to wear face coverings in the fitness center at all times except while engaging in physical activity where the use of a face covering is likely to pose a bona fide safety risk.
   
• All persons Residents will be required to wear face coverings on the indoor pool deck at all times. Face coverings are not to be worn in the water.
   
• Use of the indoor pool/spa, Clubhouse and indoor amenities will be limited to Symphony Village residents only, pending further governmental guidance. Guests, including extended family, are not to use the indoor pool/spa, Clubhouse or indoor amenities, including the locker rooms or restrooms.
   
• Association vendors/contractors are permitted in the Clubhouse and other applicable common areas and amenities as necessary for community operations. All vendors/contractors will be required to wear face coverings in the Clubhouse at all times and when interacting with residents or staff onsite. Vendors/contractors will be required to sign in and out at the Management office.
   
• Association vendors/contractors shall hold current liability and worker’s compensation insurance. A current Certificate of Insurance will be on file with the Management Office and list Symphony Village HOA as the certificate holder and additional insured.
   
• Signage will be posted in and around the pool areas and Clubhouse in accordance with governmental requirements and guidelines.
   
• All persons Residents will be required to wear face coverings in the Clubhouse at all times, in accordance with State of Maryland and CDC guidelines. The use of face coverings on the outdoor pool deck is recommended but not required unless you are interacting with staff. Face coverings are not to be worn in the water.
   
• Staff will wear face coverings when interacting with residents.
   
• If an in person meeting with Management is needed, residents will be required to make an appointment within normal business hours in order to maintain safe social distancing.
   
• No person shall use the pool(s), spa, Clubhouse or amenities if they have any symptoms of COVID-19, including cough, shortness of breath, fever, chills, muscle pains, sore throat, or loss of taste or smell, or if any individual in that person’s household has symptoms of COVID-19. For the most current information and symptoms visit www.cdc.gov.
   
• Residents must sign and submit the Agreement for Use of the Clubhouse and Pool Facilities waiver to Management prior to using the pool(s), spa, Clubhouse or amenities.
   
• All persons residents on the pool deck, in the pools or spa and in the Clubhouse are to be six feet apart except for members of the same household in accordance with the CDC guidelines.
   
• Furniture on the pool decks and in the Clubhouse is not to be reconfigured by residents.
   
• All stored pool furniture must remain in place.
• Symphony Village will not supply pool noodles for use. Residents may bring their own.
   
• All persons residents must shower before using the pool.
   
• All persons Residents are encouraged to wash their hands with soap and water for a least 20 seconds frequently.
   
• All persons Residents must adhere to all applicable Symphony Village Rules and Regulations previously adopted by the Board of Directors.
   
• The Board reserves the right to suspend a resident’s access to the Clubhouse and amenities if they do not comply with social distancing and/or face covering requirements or similar regulations.
   
• The Board reserves the right to close the Clubhouse, pools, spa and/or other amenities in the event a person that accessed these areas tests positive for COVID-19. The community will be notified but that person’s information will not be released. Residents will be asked to self-quarantine and advise Management if they or someone they have been in contact with tests positive for COVID-19.
   
• Every person in the facilities shall adhere to the guidelines and recommendations of the State of Maryland and the CDC on the prevention of COVID-19 infection.
   
• The Association cannot guarantee all areas will be free of COVID-19. All persons Residents will be responsible for assessing their risk and deciding whether it is in their best interest to visit the Clubhouse and other amenities.